Joining Team RMHC

Q:  Do you still have entries?

A: We sure do!  Please visit http://support.rmhc.org/teamrmhc2017 to fill out the commitment form and set up your fundraising page.  Once received, Katie will send you the information needed to register for the 2017 Bank of America Chicago Marathon.  For more information please contact kmarchetti@rmhc.org

Q: What is the fundraising requirement?

A:  This year the BOACM has set the minimums for all charities.  At this time all runners are required to achieve a $1,500 commitment for the charity.

Q:  Who pays the Marathon entry fee?

A: We do!

Fundraising

Q: What is the deadline for my minimum fundraising commitment?

A: October 1st.

Q: Where do I send checks?

A:  While we encourage online donations whenever possible, we realize some people still prefer to send in check donations. Please request that any checks be made payable to ‘Ronald McDonald House Charities’–and make sure that the words “Team RMHC—(your name)” are included on the “memo” line on the face of the check.

You will then need to enter each check as a “pending” gift to your personal page.  To do so, you first will need to enter in each check and donor’s information into your ‘Participant Center’.  Login in and you will see “Enter new gift” on the right side of the page.  Fill out all information as correct as possible to ensure your donors get proper tax receipt. These gifts will now be “PENDING” to your page.

Next, mail the checks to:

Ronald McDonald House Charities, Inc.

Attn: Team RMHC

26345 Network Place

Chicago, IL 60673-1263

Once received, accounting will “CONFIRM” the gift and it will appear on your fundraising page.

Q:  Someone gave me a cash donation.  What do I do?

A:  The easiest way to process cash donations is to deposit the cash into your checking account and make a donation on your fundraising page.  Enter the donor’s name, address and email address into the “DONOR” fields within the ‘Participant Center’, then enter your credit card information in the “BILLING” fields. (The donor will then receive a receipt for their gift).  Otherwise, take the cash and get a money order/cashier’s check made out to RMHC and follow the “check” process above.

Q: What is the process for matching gifts?

A: When a donor makes an online donation to Ronald McDonald House Charities to support your efforts as a Team RMHC runner, there is now a “Matching Gifts Information” section at the bottom of the donation form to indicate they will be asking their employer to ‘match’ their donation.

Once a donor fills-in that information, a “pledge” is automatically created in your fundraising account telling us to expect a ‘match.’

PLEASE… encourage any prospective donors to complete this section of the online donation form if they are going to submit a request to their employer to ‘match’ their donation to Ronald McDonald House Charities in support of your efforts as a Team RMHC runner.

Once the ‘match’ is received by us, we’ll convert that pledge into an actual donation, that will then be included in your fundraising total. (FYI—companies often process employee matching gift requests on a quarterly basis, so it may take some time for the pledge to appear as a “real” donation.)

(NOTE—please remind your donors that checking this box only alerts RMHC to the potential for a match. The actual matching gift donation must still be applied for by each donor, according to their company’s matching gift policy. Also, please ask your donors to use “Team RMHC” and your name wherever possible when completing their company’s matching gift application. RMHC is fortunate to receive many matching gifts and we want to be sure we can identify those associated with your fundraising efforts on behalf of RMHC.)

RMHC’s IRS Tax ID# is: 36-2934689

If a donor’s employer needs any additional information from us (or needs us to verify receipt of the donor’s gift to RMHC) please have them contact:

Vicky Laws – Vicky.laws@us.mcd.com

Vicky Laws-Team RMHC
Ronald McDonald House Charities
2915 Jorie Blvd.
Oak Brook, IL 60523

Q: Do matching gifts count toward my minimum fundraising commitment?

A:  The short answer is yes, but only if they are received by the October 1st deadline.  Every company has a different policy for matching gifts. Your best bet is to submit them as early as you can.

Q:  How do I get address of my donors to send them a Thank You note?

A:  Here’s a quick HOW TO guide for you! howto_download_donor_report

Q: I am injured or can no longer ‘run Chicago’- do I still need to raise money?

A: We really hope this doesn’t happen, but in the event you are unable to run the Chicago Marathon and have used one of our charity entries, we are going to need you to meet the minimum fundraising commitment stated in the ‘injury clause’ of the commitment form ($500 pre-drawing/ $750 after).

Team RMHC, after all, is a rather important fundraiser for Ronald McDonald House Charities and to keep the costs of running this program down, implementing ‘injury clause’ requirements is necessary.

Q:  If I don’t meet my minimum fundraising commitment, what happens?

A:  At the end of the day you will have a choice. You may either personally cover the difference between what you have raised and your fundraising minimum or you’ll have to pull out of the race. Team RMHC is a very important fundraiser for Ronald McDonald House Charities and the funds raised impact the lives of millions of children and families around the globe.  We receive a limited number of Chicago Marathon entries, therefore, it is very important that anyone making a commitment sticks to it.

This year we are requiring that fundraising minimums are met by October 1st.  For any instances where the fundraising minimums are not met we will be pulling bibs. You will be able to visit the RMHC booth at the Expo and obtain your bib by making a donation to cover the shortfall.  Please note, this is not a means of ‘punishing’ anyone, but rather a practice required by the Bank of America Chicago Marathon to establish a more equitable fundraising environment.

 Other ?’s

Q:  Does Team RMHC have a block of hotels reserved?

A:  Currently our room block is full. We have asked for more rooms and will notify the team if and when rooms become available.

Q: What is Charity Village, where is it, and how many guests may I bring?

A:  Charity Village is the space the BOACM sets aside for charities to set up hospitality tents as a meeting point for runners.  This year Team RMHC’s hospitality tent has moved out of Charity Village and into its own space on Michigan Avenue between Harrison and Balbo.  The Team RMHC hospitality tent is one of the largest perks to running with Team RMHC and this year it is located in close proximity to the start corrals and the finish line.  We offer a huge, heated tent with private gear check, pre-race breakfast and snacks, post-race lunch, drinks, a DJ, massage therapists, and the best post-race party in town!  The Team RMHC hospitality also serves as a meeting place for our runners to reunite with guests.

Guests are welcome to enjoy the festivities, fun and food in exchange for a $10 donation.

Q: Where is this year’s Team RMHC Marathon-Eve Pasta Dinner taking place?  How many guests can I bring, what is the charge, and what types of food will be served?

A:  At this time we are still in the planning phase for the dinner, but we will offer a variety of pastas, meats, salads, gluten-free items, beer, wine and soft drinks.  The dinner is free to all Team RMHC runners and is one of our ways of saying ‘Thank you’ on behalf of the children and families served by RMHC.  Depending on capacity, you may be able to purchase tickets for guests.  The ticket price is $40.  Children under the age of 12 are $15.00 and children under 3 are free!

Q: What is the link to the Team RMHC Facebook page?

A: https://www.facebook.com/groups/649130945134833/

This is a private page for Team RMHC runners to connect, share inspiring stories, tips, and motivate one another.  Join us!

Q: Who do I contact if I know someone who would like to volunteer Marathon weekend?

A: Please email Katie Marchetti at kmarchetti@rmhc.org with name and email for anyone that wishes to volunteer.

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